The Hilton Family credit card authorization form covers the hotel chains of Conrad Hotels, DoubleTree, Embassy Suites, Hampton Inn, Hilton Garden Inn, Home 2 Suites, Homewood Suites, and the Waldorf Astoria. If an individual or company wishes to authorize the use of their credit card to pay for a hotel room at any one of the above hotel chains, they will be required to fill out and fax the credit card authorization form. Simply reserving a room with a credit card does not provide sufficient information to allow a guest other than the cardholder to charge the credit card for their stay, or for any amenities used therein. This document must be completed in its entirety and signed by the cardholder or company executive in order for the credit card in question to be employed.

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How to Write

Step 1 – Download the authorization form in Adobe PDF. Once downloaded, open it up in the PDF reader or print it to be completed by hand.

 

Step 2 – The number you are faxing the form to, and the individual responsible for receiving the document should be submitted at the top of the page.

Step 3 – The guest/group name, the confirmation number, and the check-in/event date must be entered into the first three fields. Below this, the person/group making the reservation and their phone number can be supplied.

Step 4 – Next, you must enter in the following information:

• Cardholder name as it appears on card
• Cardholder billing address
• Daytime/business phone number
• Evening phone number
• Credit card number and expiration date
• Card type
• Card issuing bank
• Bank phone number (as seen on back of credit card)

Step 5 – Specify what charges you agree to by checking the box next to each applicable category. You can also set a maximum amount for your card to be charged should you deem it necessary. Below this, the direct bill account information can be supplied. This will mean the following information must be submitted:

• Name on invoice/statement
• Date on invoice/statement
• Invoice/statement number
• Authorized amount

Step 6 – Finally, enter the amount to be charged immediately to the credit card. Below that, you can leave the field blank for hotel use. Provide the day’s date, print off the form, and supply your signature before sending the completed document to the Hilton location of your choice via fax.